Privacy- & Cookie Policy

This website is owned and operated by Cyber Online ApS. You can contact them at the phone number +45 50420478 or via email at info@cyberonline.dk.

If you want to learn more about the rules for lawful processing of personal data, you can find detailed information in the General Data Protection Regulation (GDPR) and on the website of the Danish Data Protection Agency, www.datatilsynet.dk.

We continuously update and modify our privacy and cookie policy in accordance with applicable laws and technological developments. In case of significant changes, we will notify you through a visible notice on our website.

The latest update to the privacy and cookie policy took place on Thursday, May 25, 2023.

Privacy Policy:

This privacy policy describes how Cyber Online ApS processes personal data in relation to customers, business partners, suppliers, job applicants, and the use of the website for marketing purposes.

Data Controller:

Cyber Online ApS

CVR:

info@cyberonline.dk

Contact us: +45 50420478

If you have general questions regarding our processing of personal data, you can contact us at info@cyberonline.dk.

Processing Description:

3.1. Processing of personal data in connection with customer relationships:

When you or the company you work for purchases a product from Cyber Online ApS, we collect basic personal data about you, including contact information such as first name, last name, place of employment, job title, email, and phone number. We also collect your company’s CVR number to deliver our products. We do not process sensitive personal data about you, and the personal data is collected directly from you or the company you work for.

Storage:

We normally store your personal data for 5 years after the termination of the customer relationship. In certain cases, we may retain your information for a longer period for documentation purposes. If we store your personal data for longer than 5 years after the termination of the customer relationship, we will inform you of the specific reasons for this extended storage period.

Protection of Personal Data

We ensure the confidentiality of your personal data and normally do not share this information with third parties. However, we may share your personal data with our banking partners, lawyers, and auditors in accordance with anti-money laundering regulations. We may also share your personal data with suppliers and distributors, including IT providers and support staff, with whom we collaborate to support our business.

Handling of Personal Data in Connection with Collaborative Relationships

When you or the company you work for enter into a collaboration with Cyber Online ApS, such as in software development, software sales, or similar activities, we collect basic personal data about you, including contact information such as first name, last name, place of employment, job title, email, and phone number. We also collect your company’s CVR number to deliver our products.

We do not process sensitive personal data about you, and the personal data is collected directly from you or the company you work for.

In general, we process your personal data in accordance with GDPR, Article 6(1)(f), where our legitimate interests are to ensure effective administration of the collaborative relationship and to process your personal data in connection with general collaboration activities.

Storage Period

Normally, we retain your personal data for 5 years after the termination of the contractual relationship. However, in certain cases, we may retain your information for a longer period for documentation purposes. If we store your personal data for longer than 5 years after the termination of the contractual relationship, we will inform you of the specific reasons justifying this extended storage period.

Sharing of Personal Data

We treat your personal data confidentially and generally do not disclose the information to third parties. However, we may share your personal data with suppliers and distributors, including IT providers and support staff, with whom we collaborate to assist our business. Additionally, your personal data may be disclosed to external vendors, including data processors, who assist Cyber Online ApS with general operational activities.

Processing of Personal Data in Connection with Supplier Relationship Management

When you or the company you work for provide one or more services to Cyber Online ApS, such as components for software or similar items, we collect basic personal data about you, including contact information such as first name, last name, place of employment, job title, email, and phone number. We also collect your company’s CVR number.

We do not process sensitive personal data about you, and the personal data is collected directly from you or the company you work for.

In general, we process your personal data in accordance with GDPR, Article 6(1)(f), where our legitimate interests are to ensure effective administration of the supplier relationship and to process your personal data in connection with general supplier-related activities.

Storage Period

We normally retain your personal data for 5 years after the termination of the contractual relationship. However, in certain cases, we may retain your information for a longer period for documentation purposes. If we store your personal data for longer than 5 years after the termination of the contractual relationship, we will inform you of the specific reasons justifying this extended storage period.

Sharing of Personal Data

We treat your personal data confidentially and generally do not disclose the information to third parties. However, we may share your personal data with suppliers and distributors, including IT providers and support staff, with whom we collaborate to assist our business. Additionally, your personal data may be disclosed to external vendors, including data processors, who assist Cyber Online ApS with general operational activities.

Processing of Personal Data in Connection with the Operation, Marketing, and Optimization of Our Website, as well as Statistics

Processing of Personal Data for Operational Purposes

When you use our website, we collect personal data about your usage of the website through “necessary cookies.” These necessary cookies may include cookies that remember whether you have previously consented to the placement of “non-necessary” cookies, as well as cookies that protect contact forms from misuse by robots. The personal data we use is collected through your use of our website.

You can learn more about the use of cookies in our cookie policy below and revoke or change your consent by opting out of cookies in the cookie overview. You can also block cookies in your browser.

Processing of Personal Data for Marketing Purposes

When you use our website, with your consent, we collect cookies about your usage of the website for marketing purposes. These cookies may include cookies that track visitor traffic and remember which pages you have visited. We use the collected personal data through cookies for marketing activities, including targeted communication. We process only basic personal data, including session ID, session timestamp, session duration, behavioral patterns, and preferences, in connection with your usage of our website as described above and further outlined in our cookie policy, based on your consent in accordance with GDPR, Article 6(1)(a).

We encourage you to read our cookie policy below for more information about the use of cookies. Additionally, you have the option to revoke or change your consent by opting out of cookies in our cookie overview. You can also choose to block cookies in your browser. We encourage you to utilize these options if you wish to adjust your cookie settings.

Cookies

When you use our website, with your consent, we collect cookies for statistical purposes. These cookies record information about your usage of the website, such as visitor traffic, which pages you have visited, the duration of your visits, and previous visits to the site. We use this personal data to compile statistics and improve our website.

The processing of your personal data in connection with the use of our website is based on your consent in accordance with GDPR Article 6(1)(a).

We encourage you to read our cookie policy below for more information about the use of cookies. You also have the option to revoke or change your consent by opting out of cookies in our cookie overview or by blocking cookies in your browser.

When you enter your email address to receive a scan on our website, you will be directed to our partners who assist our business. Please note that the processing of data by third parties is not the responsibility of Cyber Online ApS.

When you fill out a contact form on our website for the purpose of being contacted, receiving information, or requesting a demonstration, we collect basic personal information such as your first name, last name, email address, and phone number. We process this personal data based on consent in accordance with GDPR Article 6(1)(a).

When you fill out a form, we use your personal information to contact you via email and/or phone to fulfill your request to get in touch with us. You always have the option to revoke your consent.

Retention Period:

We generally retain your personal information for as long as there is mutual contact between you and Cyber Online, and for an additional 5 years thereafter.

Transfers to Countries Outside the EU/EEA:

Your personal information will not be transferred to countries outside the EU/EEA unless there is a specific reason to do so. If such transfers occur, they will be conducted in accordance with Article 49(1)(b-e) of the General Data Protection Regulation (GDPR).

Processing of Personal Information in relation to our Recruitment Process Administration:

When processing your job application at Cyber Online ApS, we collect various personal information about you during the recruitment process and, in some cases, thereafter if you have not been offered a position but we wish to keep your application for any future vacancies.

We collect common personal information about you, including:

• Contact information (first name, last name, address, email, and phone number)
• Employment and application details (education level, information in the application/CV, previous employment history and references, education background and qualifications)
• Personal photo, if attached in the application.

In special cases, we may process sensitive information about you, such as health information related to illness or special needs arising from illness, disability, or similar circumstances. These personal data are collected directly from you.

Our legitimate interests are to ensure an effective recruitment process with the aim of hiring the most suitable candidates.

Retention Period:

As a general rule, we retain your personal information for 6 months from the time we have identified the most suitable candidates. In certain cases, with your consent, we may retain your application and associated personal information for 2 years from the time we have identified the most suitable candidates.

Sharing of Personal Information:

We treat your personal information confidentially and usually do not disclose it to third parties. However, we may disclose your personal information to external vendors, including data processors, who assist Cyber Online ApS with our recruitment process.

Transfers to Countries Outside the EU/EEA:

Your personal information will not be transferred to countries outside the EU/EEA unless there is a specific reason to do so.

Your Rights:

You have the following rights:

• You have the right to request access, correction, or deletion of your personal information.
• You have the right to restrict the processing of your personal information.
• If the processing of your personal information is based on your consent, you have the right to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing carried out before the withdrawal. You can withdraw your consent and exercise your rights as indicated below.
• You have the right to receive the personal information you have provided in a structured, commonly used, and machine-readable format (data portability).
• You can always lodge a complaint with a data protection supervisory authority, such as the Danish Data Protection Agency (Datatilsynet).
• Additionally, you have the right to object to our processing of your personal information in the following cases:
  • If our processing of your personal information…

There may be conditions or limitations regarding these rights. Therefore, it is not guaranteed that you have the right to data portability in the specific case. This depends on the specific circumstances related to the processing activities.

If you wish to exercise your rights, you can contact us at info@cyberonline.dk.